MS Teams Meetings Recordings

This article will walk through the options to manage access and share (as well as, download)Microsoft Teams recordings.

Contents: 

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Managing and Sharing Teams Recordings 

When a Microsoft Teams meeting is recorded, those that are invited to attend the meeting will have access to the recording.

  • Playing and/or downloading a recording is great for reviewing content and for those who did not attend to receive the information.

  • Expiration dates (which can be removed or modified) are set automatically to help manage multiple files.

  • Managed access enables those selected by the owner can access the recordings.

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How to Locate Recordings

OneDrive

Most commonly the meeting recording is processed and saved to the Organizer's OneDrive.
(Note: Recordings can be in stored different places depending on the origination of the meeting.)

To access recordings through OneDrive:

  1. Log into your OneDrive account through your Okta account.
     
  2. Open the Recordings folder to see a list of recordings.
           
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Chat

You can also access it through a meeting chat or team site channel. Every meeting has the potential to have its own chat if it had some interaction during the meeting.

If you had a chat for the recorded meeting, you can access the recording as follows:

  1. Open Teams.
     
  2. Select the Chat on the left navigation bar.
     
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  3. Select the recording chat, and you will see the meeting recording.   

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Meeting within a Channel

If you had a Meeting within a Channel on a Team Site, you can access the recording as follows:

  1. Open Teams.
     
  2. Select Teams on the left navigation bar, and select the Teams site.

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  3. Then select the channel you had the meeting in, and you'll be able to see the recording link.

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How to Manage Access to Recordings

You can manage and adjust access to a Teams recording before or after you share it and even if you haven’t shared it yet.

To access the recording in One Drive:

  1. Click the More button (three dots).

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  2. Then choose Manage Access. 

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    (Note: This is different from the Share option.)

The Manage access pop-up window will open on the right side where you can select the appropriate options:

  • Stop sharing by clicking Stop sharing at the top.

  • Start sharing by clicking Share.

  • Grant direct access by clicking the plus people sign.

  • Adjust access by clicking the drop-down box next to a user or group.

  • View additional permissions and access for the team by clicking Advanced.

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